Invoice templates by Alder

Free contractor invoice template

Give customers a clear record of the job. Separate labor and materials, identify the worksite, and explain deposits or previous payments so the amount still owed is easy to understand.

Create your contractor invoice

Free PDF download. No account required. Start with a blank invoice and enter the details that apply to your work.

From the first deposit to the final balance

Illustrative examples in USD, before tax. Replace the descriptions, rates and terms with your own agreement.

Labor and materials

Use separate lines for time and supplies. Describe the work and use units the customer can check against the estimate.

Labor and materials invoice example
Description	Quantity	Rate	Amount
Installation labor	16 hours	$75	$1,200
Flooring materials	200 sq ft	$4	$800
Disposal fee	1	$100	$100

Total before tax: $2,100

Labor of $1,200 + materials of $800 + disposal of $100 = $2,100 before tax. Reference approved changes separately. Tax treatment of labor and materials varies by location.

Use this example

Starts a new draft with these sample line items. Keeps your saved business details and logo, but replaces the current draft. Review dates, rates and terms before sending.

Deposit request

Identify a deposit as an advance toward an agreed job, rather than describing it as completed labor. Reference the accepted estimate and the total contract price.

Deposit request invoice example
Description	Quantity	Rate	Amount
30% deposit toward estimate EST-104, $5,000 job	1	$1,500	$1,500

Total before tax: $1,500

30% of $5,000 is $1,500. The remaining contract amount is $3,500 before changes or tax. Deposit amounts and timing should follow your agreement and applicable local requirements.

Use this example

Starts a new draft with these sample line items. Keeps your saved business details and logo, but replaces the current draft. Review dates, rates and terms before sending.

Final invoice and outstanding balance

Reconcile the entire job against payments actually received. A requested deposit is not a received payment until the customer pays it.

Final invoice and outstanding balance invoice example
Description	Quantity	Rate	Amount
Completed job, agreed scope	1	$5,000	$5,000

Total before tax: $5,000
Deposit received: $1,500
Outstanding balance: $3,500

This example assumes the $1,500 deposit was received and there are no changes or taxes. Total $5,000 minus payment received $1,500 leaves $3,500 outstanding. Include the payment date and reference in your records.

Reference example only. The free builder does not record payments received; see the deposit guidance below.

What to include

Your business and customer billing details, plus the job or worksite address.
Invoice number, issue date, work dates and payment due date.
Separate labor and material descriptions with quantities and rates.
The estimate or contract reference and any approved change orders.
Applicable taxes, payment instructions and a record of deposits already received.

Make payment terms clear

Use the deadline agreed with the customer and make the amount due explicit. For a final bill, distinguish the job total, payments already received and outstanding balance. Check whether your location requires a license number, specific tax details or other disclosures.

Common questions

Can the free PDF builder record a deposit already paid?

The free PDF builder does not have a paid-deposit field. The final-balance example here is guidance, not an automated payment ledger. Do not enter a received deposit as a discount or a negative line item. For a balance-only invoice, bill the remaining agreed amount and explain the original job total and prior payment in the notes; check the format with your bookkeeper.

Should labor and materials be separate?

Separating them makes the bill easier to compare with your estimate and supporting receipts. Tax rules may treat labor and materials differently. The builder applies one invoice-wide tax rate, so it may not fit jobs that require different tax treatment for individual lines.

Can I make a contractor invoice without an account?

Yes. Use the free builder to enter your job details, review the totals and download a PDF through your browser’s print dialog. The examples on this page are illustrative and do not set your rates or payment terms.

Put your invoice together

Add your details, review the totals and save a PDF to send to your customer.

Open the free invoice builder

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